Executive Assistant
Company: Blue Cross & Blue Shield of Rhode Island
Location: Cranston
Posted on: May 15, 2022
|
|
Job Description:
JOB SUMMARY: Provide professional administrative and secretarial
support for assigned executives to ensure these functions are cost
effective, timely and contribute to the accomplishment of company
objectives.Work assignments are complex in nature, where
considerable judgment, tact, creativity, and initiative are
required in resolving problems. ESSENTIAL JOB FUNCTIONS: Provide
administrative and secretarial support for key executives. Serve as
a liaison between executives, managers and visitors as required.
Schedule appointments and coordinate arrangements for meetings,
conferences and trips making sure the executive meet their
commitments.Assemble necessary background material for
meetings.Maintain personal calendar for the executive. Draft
confidential correspondence, edit documents, take and transcribe
minutes of meetings, and perform other administrative duties as
requested. Resolve problems requiring in-depth knowledge of company
policies and procedures, and projects in progress.Take independent
action on handling requests; determine the appropriate course of
action, intervene when necessary, and act as a liaison between
departments. Coordinate data from a variety of sources for
inclusion in technical reports and presentations; perform
independent research and prepare information for special projects
as assigned.Interpret and relay company policy information; keep
executive(s) informed of any deviation on items requiring personal
attention. Develop and maintain both electronic and manual filing
systems. Retrieve information and correspondence on a daily basis
to ensure immediate access to file data for execution of
executive's duties. Maintain logs and records of the executive's
vacation schedule, and attendance records. Screen and direct
incoming calls, correspondence and visitors.Communicate with both
internal and external customers.Route and answer routine
correspondence not requiring the executive's attention to ensure
timely and accurate response. Perform other duties as assigned.
QUALIFICATIONS: Minimum Education and Experience: Equivalent
combination of education and experience Four or more years
experience supporting senior level management Must maintain a high
level of confidentiality and professionalism Preferred Education,
Additional Qualifications and Experience: Bachelor's degree
Required Knowledge, Skills, and/or Abilities: Ability to research
data, identify trends and recommend appropriate actions Ability to
work independently under general instructions and responds to
inquiries and questions associated with the executive's position.
Detail oriented Ability to work successfully in a matrix
environment Demonstrated written and verbal communications skills
Ability to exercise sound judgment Ability to establish and
maintain strong working relationships with various stakeholders
Ability to organize work efficiently to meet established time and
quality standards Good organization skills Good time management
skills Proficiency with Microsoft Suite of products; i.e., Word,
Excel, PPT, etc
Keywords: Blue Cross & Blue Shield of Rhode Island, Cranston , Executive Assistant, Other , Cranston, Rhode Island
Click
here to apply!
|