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Administrative Specialist II

Company: University of Arkansas Community College at Hope -
Location: Hope
Posted on: November 17, 2021

Job Description:

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Type of Position:
Clerical

Workstudy Position:

No
Job Type:
Regular

Work Shift:

Sponsorship Available:

No
Institution Name:
University of Arkansas Community College at Hope - Texarkana
The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please submit a request via Email to: Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297.

Department:
Science and Health Profession

Department's Website:

Summary of Job Duties:
Types forms, reports, tests, correspondence, memorandums, and various other documents, as needed.

a. Purchase requests

b. Scans various student files for Funeral Service, LPN and ARNEC to folders on HP Drive

c. Retires previous year LPN and ARNEC student files to include scanning all student files to HP drive and removing all files to prepare for current year

d. Prepares and keeps current year LPN and ARNEC student files including keeping them up to date during the current year.

2. Answers telephone and routes calls or takes messages.

3. Schedules appointments for the Dean and oversees Hope office while Dean is in Texarkana weekly for Dean of the Day duty

4. Receives mail and forms that are to be taken to administrative building and distributes it appropriately.

5. Sorts and distributes daily incoming mail for divisional personnel.

a. Receives and distributes purchases for Science and Health Professions division

6. Assists Dean in registering students for classes.

7. Acts as an office receptionist by greeting and directing visitors.

8. Receives and prepares schedule and codes for student evaluations for Science and Health Professions every summer and fall semesters

a. Meets scheduled times for student evaluations

9. Records minutes of advisory meeting and departmental meetings.

10. Other duties as assigned.

a. Responsible for physically doing annual division inventory and entering inventory in system

b. Assists with preparation of classrooms for fall classes to include bulletin boards, student desk name plates, etc.

c. Proctors exams for all division faculty as needed all semesters

d. Is available for all division faculty when faculty must be absent...to proctor exams, meet with students, etc.

11. Maintain Notary and notarize documents for health professions programs

Working Relationships

The Administrative Assistant has daily contact with students, faculty, staff, and other individuals.

Knowledge, Abilities, and Skills

Knowledge of business English, punctuation, and spelling

Knowledge of general office procedures

Knowledge of basic record keeping procedures

Ability to type and perform data entry operations

Ability to operate standard office equipment

Ability to maintain filing systems

Required to work extended hours during registration and final exams.

A background in medical terminology is helpful.
Qualifications:

The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.

Preferred Qualifications

Associate degree preferred.

Salary Information:

$23,880.00

Required Documents to Apply:

Cover Letter/Letter of Application, Letters of Recommendation, List of three Professional References (name, email, business title), Resume

Optional Documents:

Additional Information:

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check
The University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting, Talking
Frequent Physical Activity:
Hearing, Walking
Occasional Physical Activity:
Standing
Benefits Eligible:
Yes

Keywords: University of Arkansas Community College at Hope -, Cranston , Administrative Specialist II, Administration, Clerical , Hope, Rhode Island

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