Administrative Coordinator

Company: Horace Mann Educational Associates
Location: Cranston
Posted on: March 23, 2020

Job Description:

Hours Monday Friday, 8:30-4:30 (flexibility required) Location Primary location will be TechACCESS; must be willing to travel to Franklin and other sites in MA as needed TechACCESS: Provide the clerical supports necessary for TechACCESS of RI to run efficiently; assist with all aspects of the annual Assistive Technology Conference of New England, including financials. Transportation-Facilities: Assist the Transportation & Facilities Manager in the daily operations of transportation services. Ensure all billing procedures are correct and completed in a timely manner. Manage and process documents for new hires into systems. Minimum Qualifications 3-5 years secretarial/office experience Associates Degree preferred Duties and Responsibilities: General: TechACCESS Organize, prioritize and ensure timely clerical support for Executive Director and Clinical staff. Answer phone calls and refer individuals to appropriate person/program partner. Maintain adequate office supplies and ensure proper operation/maintenance of office equipment. Maintain inventory system for program and loan equipment. Work with Executive Director to develop and schedule emails and newsletters related to services, programs, events, etc. Work with TechACCESS team on the annual Assistive Technology Conference (duties such as outreach to vendors, setting up ticketing system, producing invoices). Organize and enter data into federal database for quarterly reporting. Work with Executive Director on grant initiatives/applications. Perform other reasonably related duties as assigned. General: Transportation and Facilities Work with 3rd party vendors as necessary to fulfill agency needs. Complete required documentation in a timely and professional manner. Assists, prepares and participates in DDS, MART, CORI, and other audits. Maintain personnel files including credentialing of drivers and monitors with the assistance of Human Resources. Ensure all drivers and monitors receive appropriate training and meet minimum MART requirements. Check weekly attendance sheets for accuracy, input MART attendance on a bimonthly basis and share invoicing with HMEA Business Office. Submit Prescription Transportation request (PT1) to Mass Health Perform other reasonably related duties as assigned.

Keywords: Horace Mann Educational Associates, Cranston , Administrative Coordinator, Administration, Clerical , Cranston, Rhode Island